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WinLab Reviews
ApproveIT for Office 3.0
Ensure Secure Signatures in a Paperless Office

-- by Cheryl Dominianni

The need for signed documents dampens the prospects for the paperless office. Government, engineering, insurance and medical offices, to name a few, all require signatures. Silanis Technology's ApproveIT for Office 3.0 provides security for password-protected signatures and lets you manage documents containing electronic signatures.

ApproveIT installs easily and works with a signature-digitizing device (we used the $210 Topaz Signature Gem). You record approval signatures in a Signature Manager and save them as password-protected files. When you insert a signature, a small gray box pops up with the name and approval date. The actual signature appears only in the printed document, preventing a cut and paste of signatures.

ApproveIT has three types of approvals. Standard handles single documents; Batch allows multiple approvals in one operation; and Form Letter uses Word's merge technology to automatically enter signature, name and date in proper locations on forms. This process would be easier with a tutorial.

Security options will please even the most cautious individuals. You can set controls for modification and reapproval, choose not to permit further signatures and prohibit printing if a document changes even slightly. Logs trace the approval history of any document and ApproveIT's Intelligent Signature technology detects changes made to a signed document.

While ApproveIT is out front with this solution, other companies are sure to follow. But for now, if you're still chasing the dream of a paperless office, ApproveIT for Office 3.0 can help you catch it.

ApproveIT for Office 3.0
Price: Single license, $149
Platforms: 3x, 95, NT
Pros: Good choice for signed-document control
Cons: Works only with Microsoft Word and Excel (AutoCAD and WordPerfect versions available)
Strongest rival: None at this time
Silanis Technology
888-SILANIS, 514-683-3232
Circle #701 or visit Winfo Online

Windows Magazine, June 1997, page 154.

[ Go to June 1997 Table of Contents ]